In the last ten years and particularly during the Covid pandemic, flexible workspaces have become a convenient solution for the employees, specifically the freelancers as well as the employers, particularly those of a startup. It has become a strategic business decision for many companies and even landlords. It is safe to say that the growing popularity of the concept of ‘flexible workspace’ can be attributed to people’s decision to work remotely. In a nutshell, the idea of flexible workspace has benefited people in ways that were once unimaginable.
This article emphasizes the advantages of having a flexible workplace.
UNDERSTANDING THE CONCEPT OF FLEXIBLE WORKPLACE
It refers to a work arrangement that basically features a dynamic environment. The presence of traditional office workspaces involving chairs, tables, computers, etc., is prominent. The only thing that changes is the fact that you can arrange them in a significantly versatile manner and not in the old, lame way.
As the name suggests, such a workspace has a flexible design where one day a person could be collaborating with a group in a conference room while occupying a hot desk and working individually, the next. The entire office layout can be altered depending on the necessity. The craziest of all the facts is that an office may have several flex spaces to take advantage of their benefits.
THE WELL-KNOWN ADVANTAGES OF A FLEXIBLE WORKSPACE
- Exchange of knowledge
An unconventional flexible workspace ensures spontaneous exchange of information between the employees. The real meaning of ‘working together’ is incorporated in such an office. The traditional system where people were divided by the cubicles, refrained them from knowing each other. How could one eimagine collaboration between them when there were no means to do so? A flexible workspace has eradicated these problems.
- Employee satisfaction
Employee satisfaction is important for any company to flourish. It encourages employee innovation, from making them happier to improving their health and well-being. It is no surprise that people enjoy having influence over instruments they use for their work. A flexible workspace provides them with this advantage. It reduces work stress to such an extent that ‘employee absenteeism’ becomes practically extinct.
- Cost reduction, more savings.
A flexible workspace is capable of minimizing company’s overhead costs. In this kind of workplace, not all workers are supposed to be at their desk while working. The onsite employees tend to be mobile. With others choosing a remote work arrangement, the company does not need to assign a desk for every worker. Thus, a significant portion of the office remains unoccupied which can be leased for other purposes. Besides, the company can shift to a smaller office, keeping overhead costs down.
- Helps Attract and Retain Talented Employees
With the advancements in technology, the expectations of the employees have also increased. It is therefore, that the concept of work-from-home has been gaining so much popularity since the last ten years. In situations like this, persuading talented workers to come and work in an office environment is becoming harder. Therefore, it is important to entice them to show up. In a nutshell, their interest in working for you depends on the flexibility you can offer.
A well-designed flexible working space can not only encourage them to come in but also interact with each other’s. The bonding between the workers strengthens their healthy work relationships, and makes them more engaged with work.
Cool spaces reflect the office culture. This attracts the employees.
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- Flexible workplace is a solution for all
Flexible workspace makes it possible for the companies to incorporate new methods of working. Let us take the example of the modern day hybrid work strategy. It involves the employees working in the office during some days in the week and choosing other places to work from in the remaining days.
While it may prove beneficial for startups or businesses that cannot afford the entire workforce in one place, it is definitely a problem for businesses that cannot afford the concept of hybrid working due to the type of their business. This particular strategy of flexible workspace has proven to be a boon in such situations.
- Increase in business visibility
An office that reflects the branding and identity of a business can definitely influence the image of the business in the eyes of existing and potential clients. One can choose to have meetings in such a flexible workspace that fosters the live interaction while also immersing the clients into office culture.
As stated above, a flexible workspace can offer many advantages to the employees of which comfort, appealing meeting rooms, workspaces, etc., are probably the most acknowledged and appreciated. Besides, it acts as a motivation in improving their productivity. All that it costs for the company is to create a vibrant and desirable workspace where employees can be focused as well as well vested in their tasks while also enjoying an appropriate amount of freedom.